We are a large congregation. As such we have two office staff.

A full time administrator and a part time financial book keeper.

We have a treasurer who is a Steward.

We hire an auditor for the annual audit though members assist to keep the costs down.

Of staff we also have two full time ministers an d a part time minister, a full time sexton, a part time sexton and a part time "cleaner" who assists the sextons.

Lots of staff, big church, busy building, large congregation.

. I think it could be possible for one person to do both office jobs but the skills sets are different. The book keeper/financial person is much more task oriented as a job and can more easily be done part time.

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The administrator is a more visible, pastoral care and administration role, within our church anyway.

lastpointe, what is a sexton.? Is this a UC.

I am also involved in a larger congregation, and we have two office staff. We have a full time office administrator who looks after some of the secretarial duties along with the bookings and bookkeeping (in concert with our treasurer, of course). Our half time office worker does most of the secretarial support.

A sexton is the word for a general custodian, keeper of the church, person. I think it is a church word, the only place I know that uses it.

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Ours is responsible for the care and upkeep of the church under the leadership of the Property committee. He sets up and dismantles meeting rooms. One of them is always in the church when it is open and groups are there.

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Hence the need for the part time guy. We offer our church to local groups to use each evening. None pay but we hire our part time sexton so we can offer our space.
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Together the three of them keep our building operating and functioning and open

Our office manager (I think that's the current title) does the standard secretarial stuff (bulletins, letters, weekly email blasts with congregational news, etc.), edits the newsletter, acts as our rental agent (ie. shows the place to potential renters, gets signatures on the necessary paperwork, etc.), and enters data into the system that tracks givings. We have a contract bookkeeper for the accounting stuff, though the office collects things like expense claims to send to bookkeeping.

Mendalla

as far as I know - our full time office admin person does not do "accounting" - the volunteer treasurer takes care of the books.  The office admin does enter givings into the database & issue tax receipts, envelopes etc.  She is a second signing officer on the church account. 

It is better to split the tasks as it is hard to get one person to do both.

That works if your treasurer has an accounting background (e.g. my uncle, whose day job was in accounting,, was treasurer in my old family church for several years ). Otherwise, you may still be wise to at least contract with someone to make sure everything is done properly.

Mendalla

true mendalla - and we are fortunate to have someone from our congregation with those skills.  I would suppose some of this is now made easier by available software - but I'm not a numbers person, so that's a definite guess on my part!

It is easier with software, but you still need to understand at least the basics of bookkeeping and accounting rules to use the software properly. Not to mention the tax rules around non-profits and specifically around churches.

Mendalla

When I worked as part time office administrator for a small church I had nothing to do with finances.  A volunteer treasurer looked after the money as part of the Finance Committee.  She received numeration in the form of a Christmas gift.  The books were audited for the annual report.

I would have expected to have more hours each week and be paid more than minimum wage if financial responsibility had been added to secretarial/receptionist/administrative duties.

That is what we did many years ago, seeler, when we added the financial duties to the secretarial position - we added more hours and we increased the wages for the added responsibility.